Report of Birth

IMPORTANT: The Embassy is extending consular services by appointment only, until further notice. Walk-in applicants will not be entertained. Please click on our latest advisory here for more information on how to secure an appointment before visiting the Embassy.

Births of Filipino citizens abroad must be reported and duly registered. The Philippine Embassy registers births of Filipino citizens in Norway and Iceland.

If applying in person, an applicant may file a Report of Birth for his/her child and apply for a new passport for the child on the same day. Please refer to the requirements for passport renewal here.

All documents not in English must be accompanied by an English translation.

Requirements

  1. Duly accomplished Report of Birth form - four (4) signed originals (Note: The form is now fillable. You may enter information as needed and then print out the form with the entries typed-in. Although you can save the blank form, the content cannot be saved if you are using Adobe Acrobat Reader. You need to print out the form after filling it in.) (If filing the Report of Birth at a Philippine Honorary Consulate (and not at the Embassy), please have field no. 20 signed first by a notarius publicus.)
  2. Foreign birth certificate of the applicant, bearing both parents’ names, Apostillized by a competent authority in the country of birth - original and four (4) photocopies; original will be returned to applicant (Note: If the document is not in English, kindly have the document translated into English and have the translation notarized, before having it Apostillized.) The following authorities issue Apostilles:
  3. Passports of parents - four (4) photocopies of each passport's data page (page showing photo and complete name)
  4. Parents' Marriage Certificate (MC) or Report of Marriage in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and four (4) photocopies; original will be returned to applicant
  5. Affidavit of Delayed Registration of Birth if the Report of Birth is filed more than one (1) year after applicant's birth date - four (4) signed originals
  6. Affidavit to Use the Surname of the Father executed by the mother, if parents are not married and the parents would like the applicant to bear the father's surname (if not filed, the applicant will automatically bear the surname of the mother) - four (4) signed originals
  7. Affidavit of Admission of Paternity executed by the father, if parents are not married and the parents would like the father to appear on the birth record and/or the applicant to bear the father's surname (if not filed, the applicant will automatically bear the surname of the mother) - four (4) signed originals
  8. Certificate of Registration of affidavits no. 6 and no. 7, if parents are not married - to be provided by the Embassy
  9. Payment of fees (if applying in person, to be paid by applicant at the Embassy, in cash, Norwegian kroner only)
    • Report of Birth - NOK 225
    • Affidavit - NOK 225 per affidavit
    • Certificate of Registration - NOK 225
    • Expedite fee for same-day processing (only for those submitting requirements in person at the Embassy) - NOK 90
  10. Self-addressed, self-stamped envelope from Posten Norway or printout of airway bill from courier (if choosing to have the Report of Birth mailed when available; for recommended envelopes and sizes from Posten Norway, please click hereNote that the Embassy does not accept digital/barcode stamps.
  11. The Consular Officer reserves the right to request additional documents from the applicant.

If applying by post, please send all of the above requirements (except payment and your original passports - you may send only photocopies), to the following address:

Philippine Embassy
P.O. Box 1758 VIKA  
N-0122 Oslo
NORWAY

Applicants will receive instructions via email for payment via bank transfer after their requirements are received by the Embassy and are found to be complete - please include your contact details with your documents. All payments made to the Embassy are non-refundable.

Processing time is three (3) working days upon receipt of complete documents and payment.

The Embassy will forward the Report of Birth to the Philippine Statistics Authority (PSA) in the Philippines. Another copy will be kept as part of the Embassy’s records and the a copy will be given to the applicant. You may request your PSA-certified Report of Birth directly from PSA three (3) to six (6) months after reporting the marriage at the Embassy - the Embassy does not issue PSA documents.

Presentation of the official receipt issued by the Embassy is required if claiming your personal copy of the Report of Birth in person at the Embassy.

Important Instructions in Filling Out the Report of Birth Form

  • Please leave the Date of Registration and Registry Number fields blank. The Embassy will fill out this part.
  • For all fields requiring dates, please use the dd-MMM-yyyy format (e.g. 23-FEB-2012, 1-NOV-1984).
  • Please do not forget to affix by hand the signature in the field provided for Signature of Informant, which should be one of the Filipino parents, and the date and place of signature at the bottom of the form.
  • If filling out the form by hand, please write legibly and please use BLOCK CAPITAL letters.