Authentication, Notarials and Legalization

IMPORTANT: The Embassy returns to an appointment system for consular services beginning 24 August 2020. Walk-in applicants will not be entertained from this date. Please click on the full advisory here for more information.

Note: No appointment is needed to process authentications and other notarial services at the Embassy. Kindly note that processing hours are from 9:00 a.m. to 2:00 p.m., Mondays to Fridays except holidays.

The Philippine Embassy, through its Consular Section, performs its notarial and legalization services in the context of the 1963 Vienna Convention on Consular Relations. 

Processing time for all documents for authentication and notarial services is three (3) working days upon receipt of complete documents and payment.

Beginning 15 June 2019, we will no longer physically affix red satin ribbons to documents brought to the Embassy for consularization, or more commonly known as “red ribbon”. The documents will continue to bear the round gold seal embossed with the Embassy’s dry seal, which will now be affixed to the upper left corner of the documents and bound through with an eyelet. The Embassy notes that this change is only in appearance of such documents and will be implemented by all Department of Foreign Affairs Consular Offices and Foreign Service Posts. Although the above services are more commonly known as “red ribbon”, the non-use of the red satin ribbon has no effect on the validity of the consularized document.

Acknowledgment and Special Power of Attorney (SPA) and Other Instruments

A consular official of the Philippine Embassy may perform the function of a Notary Public. In this case, the process to be undertaken is an acknowledgment, or the act by which a person who has executed an instrument such as an affidavit or Special Power of Attorney (SPA) goes before a competent officer such as a consular official and declares it to be his true and voluntary act and deed.

If an instrument is to be executed before a consular officer of the Philippine Embassy and the instrument shall be used in the Philippines, the following procedure applies:

  1. Personal appearance of the person executing the document at the Embassy is required.
  2. Please bring two (2) unsigned copies of the documentvalid passport/s of signatories and two (2) clear photocopies of their data pages.
  3. The applicant signs the document in the presence of a Philippine consular officer, who makes an acknowledgment of it (please note that the Philippine Embassy requires that documents not in English be translated into English at all times)

Please refer to the page Schedule of Fees to see the latest and updated fees for acknowledgment services.

Presentation of the official receipt issued by the Embassy is required if claiming your document person at the Embassy.

For your convenience, attached below are downloadable affidavit templates.

If you are in Norway or Iceland and wish to execute an SPA or other instrument for use in the Philippines but are unable to appear personally at the Embassy, you may follow the following procedure:

  1. The applicant must first have the original document and its English translation notarized by a local notary public in Norway or Iceland.
  2. The document should then be stamped with an Apostille from a competent authority in the same country. The following authorities issue Apostilles:

A document with an Apostille will be automatically recognized and accepted in the Philippines. It will no longer need to be authenticated by our Embassy.

Authentication of Documents for Use in the Philippines

Beginning 14 May 2019, the Embassy will no longer authenticate public documents issued in Norway and Iceland that will be used in the Philippines, such as foreign birth or marriage certificates, school records, etc. Such documents must instead bear an Apostille from the appropriate authority of the document’s origin country. Apostillized documents from these countries no longer have to be authenticated by any other entity and will automatically be accepted in the Philippines. For more information, please refer to our announcement: https://www.philembassy.no/newsroom/announcement-regarding-the-entry-into-force-of-the-apostille-convention-on-authentication