IMPORTANT: All consular services at the Embassy are suspended until 13 April 2020 due to emergency measures in Norway to address the COVID-19 pandemic. Please refer to our advisory: https://www.philembassy.no/newsroom/covid-19-public-advisory-no-16-suspension-of-all-consular-services-at-the-embassy-until-13
No appointment is needed to process authentications and other notarial services at the Embassy. Kindly note that processing hours are from 9:00 a.m. to 2:00 p.m., Mondays to Fridays except holidays.
The Philippine Embassy, through its Consular Section, performs its authentication and notarial services in the context of the 1963 Vienna Convention on Consular Relations.
Processing time for all documents for authentication and notarial services is three (3) working days upon receipt of complete documents and payment.
Beginning 15 June 2019, we will no longer physically affix red satin ribbons to documents brought to the Embassy for consularization, or more commonly known as “red ribbon”. The documents will continue to bear the round gold seal embossed with the Embassy’s dry seal, which will now be affixed to the upper left corner of the documents and bound through with an eyelet. The Embassy notes that this change is only in appearance of such documents and will be implemented by all Department of Foreign Affairs Consular Offices and Foreign Service Posts. Although the above services are more commonly known as “red ribbon”, the non-use of the red satin ribbon has no effect on the validity of the consularized document.
Acknowledgement and Special Power of Attorney (SPA) and Other Instruments
A consular official of the Philippine Embassy may perform the function of a Notary Public. In this case, the process to be undertaken is an acknowledgement, or the act by which a person who has executed an instrument such as an affidavit or Special Power of Attorney (SPA) goes before a competent officer such as a consular official and declares it to be his true and voluntary act and deed.
If an instrument is to be executed before a consular officer of the Philippine Embassy and the instrument shall be used in the Philippines, the following procedure applies:
- Personal appearance of the person executing the document at the Embassy is required.
- Please bring two (2) unsigned copies of the document, valid passport/s of signatories and two (2) clear photocopies of their data pages.
- The applicant signs the document in the presence of a Philippine consular officer, who makes an acknowledgement of it (please note that the Philippine Embassy requires that documents not in English be translated into English at all times)
Please refer to the page Schedule of Fees to see the latest and updated fees for acknowledgement services.
If you are in Norway, Iceland or Sweden and wish to execute an SPA or other instrument for use in the Philippines but are unable to appear personally at the Embassy, you may follow the following procedure:
- The applicant must first have the original document and its English translation notarized by a local notary public in Norway, Iceland, or Sweden.
- The document should then be stamped with an Apostille from a competent authority in the same country. The following authorities issue Apostilles:
- Norway - County Governor/Fylkesmannen: https://www.fylkesmannen.no/en/People-and-society/Apostille-stamps-for-documents/
- Iceland - Ministry for Foreign Affairs of Iceland: https://www.government.is/ministries/ministry-for-foreign-affairs/
- Sweden - local notary public: https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/legalisations/
A document with an Apostille will be automatically recognized and accepted in the Philippines. It will no longer need to be authenticated by our Embassy.
If you are in Finland and wish to execute an SPA or other instrument for use in the Philippines but are unable to appear personally at the Embassy, please follow the procedure in the following section for authentication of documents.
Authentication of Documents for Use in the Philippines
Beginning 14 May 2019, the Embassy will no longer authenticate public documents issued in Norway, Iceland, and Sweden that will be used in the Philippines, such as foreign birth or marriage certificates, school records, etc. Such documents must instead bear an Apostille from the appropriate authority of the document’s origin country. Apostillized documents from these countries no longer have to be authenticated by any other entity and will automatically be accepted in the Philippines. For more information, please refer to our announcement: https://www.philembassy.no/newsroom/announcement-regarding-the-entry-into-force-of-the-apostille-convention-on-authentication
For those with documents from Finland only that they wish to have authenticated for use in the Philippines, following are the guidelines of the 1963 Vienna Convention on Consular Relations, the process consists of a so-called chain authentication as follows:
- The applicant must first have the original document and its English translation notarized by a Finnish notary public (please note that the Philippine Embassy requires that documents not in English be translated into English at all times)
- The signature of the notary public must then be authenticated by the Ministry for Foreign Affairs of Finland (Note: From 16 March 2020 onward, the legalization of Finnish documents will be possible only by post. For more information, please visit https://um.fi/legalisation-of-documents-for-use-abroad)
- The signature of the Ministry official will be authenticated by the Philippine Embassy in Oslo. Documents without the signatures and seals of both the notary public and the Ministry for Foreign Affairs will not be processed.
- Please bring the original and one (1) photocopy of the document, valid passport/s of signatories and two (2) clear photocopies of their data pages if applying in person. If applying by post, please send the original document to be authenticated, one (1) photocopy of the document, and two (2) clear photocopies of signatories' passport to the Embassy's mailing address: P.O. Box 1758 VIKA, N-0122 Oslo, Norway.
Please refer to the page Schedule of Fees to see the latest and updated fees for authentication services, including payment for documents sent by post.
Presentation of the official receipt issued by the Embassy is required if claiming your document person at the Embassy.
For your convenience, attached are downloadable affidavit templates.