CONSULAR OUTREACH IN BERGEN, NORWAY ON 29 SEPTEMBER 2018

CONSULAR OUTREACH IN BERGEN, NORWAY ON 29 SEPTEMBER 2018

The Embassy of the Philippines in Oslo wishes to inform the Filipino community in Norway that a team from the Embassy will conduct a Consular Outreach Mission in Bergen, Norway on 29 September 2018.

When: 

29 September 2018: 9:00 a.m. - 6:00 p.m.

Where:

St. Paul Skole
Christies gate 16

5015 Bergen, Norway
 

IMPORTANT

PASSPORT APPLICATIONS

•    The consular outreach mission for passport applications is strictly by online appointment only. There is no fee for online registration.

•    Only the first 60 passport applicants will be entertained.

•    Only a passport applicant with complete requirements submitted via email will be given an appointment slot. 

•    Only a passport applicant with confirmed appointment slot and complete requirements will be entertained in the outreach.

•    Payment will be made by the applicant, in Norwegian Kroner (cash only), on the day of the appointment.  

•    To avoid any inconvenience, all applicants are advised to arrange their appointments for the consular outreach service directly with the Philippine Embassy in Oslo, Norway, by 25 September 2018, 3:00 p.m. to consular.outreach@philembassy.no

•    The Embassy has not authorized any third party to accept applications or arrange appointments. Please do not transact with any private individual, agent or organization.

CIVIL REGISTRY APPLICATIONS

•    To ensure that all requirements are complete, all civil registry applications (Report of Birth and/or Report of Marriage) and corresponding requirements should be emailed for evaluation, not later than 25 September 2018, 3:00 p.m. to consular.outreach@philembassy.no

•    Only civil registry applications with complete requirements will be accepted on the day of the outreach. 

•    Processed civil registry documents will be delivered to the applicants by mail. (Postage must be paid by the applicant). 

•    Applicants submitting only civil registry applications with complete requirements may submit them anytime during the outreach.

OVERSEAS VOTER REGISTRATION

•    The outreach team will also be conducting overseas voter registration for the 2019 National Elections. All citizens of the Philippines abroad who are at least 18 years of age on 13 May 2019, including those who have reacquired or retained their Philippine citizenship under R.A. 9225 and other Filipino citizens with dual citizenship, are qualified to register.

•    Applicants that will register for overseas voting only may visit anytime during the outreach.

For the list of requirements and other additional information please visit the links below:

http://philembassy.no/consular-services/passport             
http://philembassy.no/consular-services/civil-registry-marriage-birth-and-death
http://philembassy.no/consular-services/authentication-notarials-and-legalization

http://philembassy.no/index.php/filipino-community/overseas-voters-registration
https://consular.dfa.gov.ph/passport 

PROCESS

PRIOR TO APPOINTMENT DAY:

For passport applicants with/without civil registry applications:

1.    Email duly accomplished passport application form and complete documentary requirements not later than 25 September 2018, 3:00 p.m., to: consular.outreach@philembassy.no

2.    In the Subject line of the email, write the following:

Passport, [Name of Applicant/s] OR
Passport with ROB/ROM, [Name of applicant]

3.    ONLY THE FIRST 60 APPLICANTS WITH COMPLETE PRE-SUBMITTED REQUIREMENTS WILL BE GIVEN AN APPOINTMENT.

4.    The Embassy will send you a confirmed appointment upon evaluation of complete requirements.

5.    Print out the application form and documentary requirements and bring them with you to the outreach venue on your appointment schedule.

For applicants submitting only civil registry applications:

1.    Email duly accomplished Report of Birth (ROB) and/or Report of Marriage (ROM) form and complete documentary requirements not later than 25 September 2018, 3:00 p.m. to: consular.outreach@philembassy.no

2.    In the Subject line of the email write the following:

ROB / ROM, [Name of Applicant]

3.    Applicants with complete Civil Registry documents may submit anytime during the outreach.

4.    Print out the application form and documentary requirements and bring them with you to the outreach venue.

For applicants registering for overseas voting only:

1.    Email duly accomplished Overseas Voting Form and copy of valid Philippine passport not later than 25 September 2018, 3:00 p.m. to: consular.outreach@philembassy.no

2.    In the Subject line of the email write the following:

OV, [Name of Applicant]

3.    Applicants for overseas voter registration may register anytime during the outreach.

4.    Print out the Overseas Voting Form and passport copy and bring them with you to the outreach venue.


ON THE DAY OF YOUR APPOINTMENT:

1.    Personal appearance is required for all passport applicants.

2.    Applicants are advised to show up at the venue about 10 minutes prior to their designated appointment. 

3.    Only applicants will be allowed in the processing area.

4.    Submit print out of confirmed appointment and documents (original and photocopies) to the processor.

5.    Pay fee to the cashier, in Norwegian Kroner, cash only.

Schedule of Fees

Passport                        NOK 540
ROB/ROM                      NOK 225
Affidavit                         NOK 225
Lost Passport               NOK 1350

Postage: Small envelope (maximum of 2 ppts)  NOK 190
Postage: Big envelope     (maximum of 4 ppts) (ROB/ROM) NOK 225

For passport applicants:

6.    Wait for your name to be called for biometric and photo capturing.

7.    Check all the encoded data in the computer before signing the confirmation page.

8.    Your signature indicates your confirmation on the accuracy and veracity of the information contained therein.  Thereafter, the Embassy is not responsible for any erroneous entry in a passport that needs to be corrected. The fee for the replacement of the passport with erroneous entries will be charged to the applicant along with any associated cost for travel to the Philippine Embassy in Oslo to correct the erroneous entries.

 

AFTER YOUR APPOINTMENT DAY:

For passport applicants:

1.    The new passport will be available approximately 4 to 6 weeks from the date of application.

2.    Applicants may track the status of their new passport thru the Embassy's website: http://philembassy.no/consular-services/passport/passports-ready-for-release

3.    Your tracking number is your receipt number and your last name.

4.    Applicants may choose to have their old passport cancelled during the outreach, or send their old passport for cancellation to the Philippine Embassy in Oslo once the new passport is available.

5.    The mailing address for old passport is as follows:        

The Philippine Embassy
P.O. Box 322 Sentrum
N-0103 Oslo Norway

6.    The Philippine Embassy shall not be responsible for the loss or damage to passport or documents in the mail.

7.    In case of RETURN TO SENDER, the applicant will pay the penalty and the expense of re-mailing.

For additional information please visit the links below:

PHILIPPINE EMBASSY:   
http://philembassy.no/consular-services/passport                                            
http://philembassy.no/consular-services/civil-registry-marriage-birth-and-death
http://philembassy.no/consular-services/authentication-notarials-and-legalization

DFA WEBSITE: 
https://consular.dfa.gov.ph/passport